LeRoy Township Board

Regular Meeting

May 26, 2009

 

Supervisor Art Moyses called the meeting of the Leroy Township Board to order at 7:00 P.M.

 

The Pledge of Allegiance was recited.

 

Present:  Art Moyses, Ann Lockhart, Heather Marks, Dale Peterson, and Stacie Dvonch.  

Guests:   Trevor Flint – left after giving his report., Pam Hall, Terry Hall, Mike Houseman, Allen Dean, Chuck Gugle, Brent Sible, Dick Argue, Marty Crozier, and Jon Stieg.   

 

Public Comment:  Comments made on Cemetery Operations, FOIA Requests, and Roads.

 

Stacie made a motion to approve the agenda with additions.  Support by Dale.  All ayes. Motion carried.

 

Motion made by Heather to approve the April Regular meeting minutes with corrections.  Supported by Stacie.  All ayes.  Motion carried. Motion by Dale supported by Heather to approve the minutes of the Special meeting held on May 6, 2009.  Motion carried.

 

Heather read the Treasurer’s report.  Motion made by Art to approve the Treasurer’s report.   Supported by Stacie.  All ayes.  Motion carried.

 

  

OLD BUSINESS:

 

Zoning Report-see attached.

 

Assessor’s Report – Art reported the roll over to 2010 is finished.  The Tax Commission requested two new forms and they are both completed and sent in.  

 

OCTA Report – Art and Stacie reported that Cliff Youngs spoke about new road projects that are scheduled for this summer and the lack of funding for other road projects at the meeting held at Highland Twp. Hall on May 18th.  

 

Ann read the draft copy of the Park Rules.  Brief discussion and corrections made.

 

Discussion was held on the contract received from the Osceola County Road Commission.  Several comments were made from the audience.  More discussion.  Art will talk to Bill Huss and Cliff Youngs about getting 2 separate contracts – one for the first mile and another one for the second mile. 

 

Art reported on the Spring Clean-up day.  The total bill was $2,925.60 and the board agreed to hold next years clean-up day on the 2nd Saturday in May again, if the Village agrees to it.

 

Discussion was held on the donated money collected by the 4-H group at the recycling center.  Dale moved to allow the 4-H group to keep the donations and the Township would subsidize the $25 for the months the club did not collect $75.  Stacie amended the motion to state that the $25 a month would be paid annually beginning June 1st of this year.  Ann made a final amended motion – Donated money collected at the recycling center will be kept by the 4-H group and the Township will pay $25 for each month, to be paid quarterly starting July of this year.  Supported by Art.  All ayes.

 

Discussion was held on emails subject to FOIA requests.  Comments from the audience.

 

Discussion was held on FOIA fees.  Art suggested charging $10 per hour for archived documents on a 15-minute basis, 10 cents per photocopy, and $3.00 for DVD/CD/Tapes.

It was decided that these fees would be for a FOIA policy only.

 

Discussion was held on the Spring MTA training to be held at McGuires in Cadillac on June 1st at 9:00 A.M.  All board members will be attending.  Heather reported that MTA refunded one of the fees for attending the conference.

 

Discussion was held on the waiving of penalty fees – Ann researched the minutes and found a motion made at the December 10, 2003 meeting to create a minimum tax amount threshold of $5.00, but did not find anything on waiving penalties.  Heather will be meeting with other treasurer’s this month and will ask how other townships handle this.

 

Ann reported that a bid notice was published in the Cadillac News for a gravedigger, but did not get any responses.  Ann will call Jeremy Draper and Pete Merklinger to see if either is interested in the position.

 

NEW BUSINESS:

 

Discussion was held on meeting jointly with the Village on May 27th at 8:00 P.M.  It was agreed to meet and a notice will be posted on the front door of the Hall.

 

Ann reported that the Pine River School Election went well.  Discussion was held on the new ruling of having to show a photo ID at the polls.  Ann stated that any voter that cannot show a Photo ID at the polls - would have to complete the necessary affidavit forms before voting.

 

Discussion was held on the Mower lease program.  Voelker’s offered a $700 contract to be good for 2 years.  Ann to look back and see what repairs was done on the mower last year.  No action taken.

 

Warrants were presented and discussed.  Stacie moved to pay said warrants with additions.  Supported by Dale.  All ayes.

 

Art reported on the Revenue Sharing cuts and stated that the budgeted income for this year is still ok.

 

Correspondence received were read and discussed.  See attached.

 

Discussion was held on Newsletter information that needs to be turned into Betty Strunk by June 1st.

 

Discussion was held on a petty cash fund that was given to Heather to be used giving change back to tax payers that pay in cash.  Heather will call Steve Arends for more information.

 

Ann reported that she had spoken to Steve Arends about an invoice received.  He stated that he would send a new invoice and would get back with me after checking his schedule to set up an Audit time. 

 

Ann reported on the Red Flag Rules.  Art stated that he did not think it applied to our township.  Ann will wait for a return call from Foster Swift Law Firm and bring the information back to the June meeting.

 

Public Comment:  Several comments on Cemetery maintenance, 2 salaries paid to Art for Assessing and being the Supervisor, denied FOIA requests, and times and dates of Planning Commission and Fire District meetings.

 

Motion to adjourn at 11:10 P.M. by Art and supported by Heather.  Motion carried.

 

 

Ann Lockhart

Clerk