Regular Meeting
April 21, 2009
Supervisor Art Moyses called the meeting of the LeRoy Township Board to order at 7:00 P.M.
The Pledge of Allegiance was recited.
Present: Art Moyses, Ann Lockhart, Heather Marks, Dale Peterson, and Stacie Dvonch.
Guests: Trevor Flint, Pam Hall, Mark Williams, Mike Houseman, Terry Hall, Allen Dean, Chuck Gugle, Brent Sible, and Jon Stieg.
Public Comment: Stacie Dvonch suggested having a combined meeting with the Township, Village, LASO, Razzasque Days, and other community organizations.
Stacie made a motion to approve the agenda with additions. Supported by Heather. All ayes. Motion carried.
Motion by Dale, supported by Heather to approve the minutes of the Special meeting held on march 23, 2009. Motin carried. Motion made by Stacie to approve the March regular meeting minutes. Supported by Dale. All ayes. Motion carried.
Heather read the Treasurer’s report. Motion made by Art to approve the Treasurer’s report. Supported by Ann. All ayes. Motion carried.
OLD BUSINESS:
Zoning Report (attached to original minutes)
Assessor’s Report – Art reported that Cliff Youngs will be the speaker at the next meeting to be held at the Highland Towhship hall at 7:00 P.M. on May 18, 2009.
Ann and Stacie reported that the Park Rules Committee head a meeting on Tuesday, April 14, 2009 and a draft of rules for the park has been completed. Ann read the pending rules and also stated that the Village had a draft copy of the same rules for their meeting. Stacie stated that the next meeting would be held on Wednesday, May 6, 2009 at 6:30 P.M. Any interested residents are invited to attend.
Discussion was held on the position of cemetery sexton and mowing. Ann stated that the MTA Attorney, MTA, and the insurance agent all stated that Chuck is an employee of the Towhship, because he is on the payroll and receives a W-2. More discussion was held with audience participation. Ann made a motion to affirm that Chuck is an employee as Sextion and Caretaker and his duties will be added to the policy manual. Supported by Dale. All ayes. Stacie made a motion to advertise for bids for an experienced gravedigger. Supported by Heather. All ayes.
Discussion was held on how the recycling donations are handled. Dale made a motion to let the 4-H club keep the donations, with the Twp. subsidizing the monthly $75 if the donations are not met on a quarterly basis. More discussion. Stacie made a motion to table Dale’s motion, until Audior, Steve Arends is consulted with. Supported by Art.
All ayes.
Ann passed a faxed Road Commission Agreement to the board members for discussion. Discussion was held with audience participation. Dale made a motion to accept the estimate with a tentative proposal with pending contractual details and that final approval will be after the detailed contract is received. Supported by Heather. Art stated that he would contact Bill Huss and Cliff Youngs.
Discussion was held on a FOIA Coordinator. Ann turned in her resignation at the March meeting. Discussion was held. Trevor Flint volunteered to take over the position without pay. Stacie made a motion to appoint Trevor as the FOIA Coordinator. Supported by Heather. All ayes.
Brent Sible distributed a packet of FOIA information with questions on why he was denied Email information. Ann stated that she had been advised by the attorney on how to handle his requests fro emails sent. She had received and deleted the email from Julie Keefer referring to removing him from the Fire District Board. Brent Sible asked Ann to step down from her position. More discussion was held and Art asked that the discussion be tabled because of time and the lengthiness of the questions.
Ann reported on the renewed insurance policies. A copy of the policy was available for review. Discussion was held on liability and work comp coverage. Ann asked if anyone else on the board was interested in becoming a Notary. Stacie made a motion to have Ann become a Notary. Supported by Heather. All ayes.
NEW BUSINESS:
Discussion was held on filling positions on the Planning Commission. Art made a motion to appoint Howard Stratton to fill Tonya Hanline’s position. Supported by Dale.
Roll call vote: Dale-yes, Stacie-yes, Heather-yes, Ann-yes, and Art yes. All ayes.
Art made a motion to appoint Mike Blanchard to fill Gerald Kull’s position. Supported by Dale. Roll call vote: Heather-yes, Stacie-yes, Dale-yes, Ann-yes, and Art-yes. All ayes. Motions carried.
Discussion was held on setting true prices on FOIA requests and set as policy. Fees discussed were $10.00 per hour for research time, .25 per copy, and tapes at $5.00. More discussion to be held at a later date.
Discussion was held on the MTA Regional meeting to be held. Dale made a motion for the board members to attend the June 1, 2009 meeting in Cadillac. Supported by Ann. Ann will get the check written at the early bird rate and mailed to MTA.
Art reported that Spring Clean-up would be held on Saturday, May 9, 2009 from 9 A.M. until Noon. Flyers have been put up in all the local businesses and in the Hall Bulletin Board.
Warrants were read and discussed. Dale made a motion to pay the said warrants with the addition of checks to the Assessor Board, MTA, and for the Notary Bond. Supported by Stacie. All ayes. Motion carried.
Heather asked if their had been any decision made to waive penalty fees on minimal amounts. Ann stated that an earlier motion had been made and would research the information for her.
Ann reported that the Pine River Area School Election would be held on Tuesday, May 5, 2009, and that a public test would be performed on April 27th from 10 A.M. to 11 A.M.
Motion made by Dale to move the May Regular meeting to the last Tuesday –May 26, 2009 at 7:00 P.M. Supported by Stacie. All ayes.
Discussion was held on correspondence received.
The meeting was opened for public comment: Allen Dean commented on mileage to be paid by the twp.
Motion to adjourn at 10:10 P.M. by Art and supported by Stacie. Motion carried.
Ann Lockhart
Clerk