Regular Meeting
April 19, 2011
Art Moyses called the meeting to order at 7:00pm at the LeRoy Township Hall.
Board Present – Art Moyses, Heather Marks,
Guests – Pam Hall, Brent Sible, Mike Houseman, Trevor Flint, Rex Houseman, and Alberta Houseman..
PUBLIC COMMENT – Pam Hall read a letter she wrote concerning the Firefighter Fundraising event that she offered to take on. She was old by Steve that they would like to have an Open House and the Fireman would take care of everything. Pam has also offered to help write grants and has never been taken up on that offer. She is now withdrawing her offer to help with the fundraising event and is disappointed it is happening this way.
Motion was made by Anja to approve the agenda with changes, supported by Dale. All Ayes motion carried.
Motion was made by Heather to approve the minutes from the March 8, 2011 budget hearing meeting, motion supported by Art. All Ayes motion carried.
Motion was made by Heather to approve the minutes from the March 8, 2011 regular meeting, motion supported by Stacie. All Ayes motion carried.
The Treasurer’s Report was read. Anja made a motion to approve the Treasurer’s report, supported by Dale. All Ayes motion carried.
Dale asked about the Census and when we would get those numbers, Art and Stacie commented and said it would probably be in late May.
OLD BUSINESS
Recycling Report – Last recycling day went well but there is a lack of volunteers. Questions were asked about Liability Coverage, Art or Stacie will contact the insurance company to find out if the volunteers would be covered. We could still use someone to officially head up the recycling. The trailer is working great.
Zoning Report –No permits issued, and a few phone calls were taken. The Planning Commission would like a second citation issued to Russell Bates that may only come up if the property is sold.
Anja asked about property on
Dale handed out the Sign Ordinance the planning commission has wrote. Trevor stated there will be a public hearing. Art explained the process of the ordinance, the board will look over there copies and make any suggestions at the May meeting.
Cemetery Ordinance – Stacie handed out draft copies of the Cemetery Ordinance. We do not need to have a hearing on the issue, but the board will take copies home and make any changed so we can vote at the May meeting.
Sexton’s Report – Chuck was absent. Prison crew will be at the cemetery on the 2nd weekend in May. There will be a cremation burial on June 11th. Chuck ordered flags for Memorial Day.
Road Project
Art stated Mackinaw Trail is scheduled to be done ASAP before Razzasque Days.
Anja asked about quotes and if we are going to decide what
to do. Discussion was held on what roads
should be fixed. Concerns were brought
up about 14 Mile Rd.,
Heather stated she would not like us to spend all of the
money and also the money we have coming in case we have to put money into
Stacie asked if we could have Cliff come to a meeting so we may be able to ask him some questions. Art will give him a call.
Anja asked about SEV’s and Art stated they are set for 2011.
Dale stated that he would like to see the tar & chip on
Policy Manual – Tabled – The Board will meet on May 14th at 8:30am to discuss.
Fire District Report – The board is currently updating the Policy Manual. They have voted to have their meetings on the First Tuesday of the month at 7:00pm.
Rex stated the budget will be an ongoing process now on planning throughout the year instead of a last minute thing. The board will be looking at bills and checks a little closer and all the financial transactions.
It was brought up that maybe we need to get together with
the
Heather asked about a section in the Fire Board 3-22-11 minutes. Heather explained her procedures when she sends Patty a check and brought to the boards attention that she had to reissue and write a letter to Patty about a check from 2010 that still was not deposited. The board discussed this and believes Patty should not be holding any checks and that she needs to use some kind of accounting software. Art will speak to Patty about this.
Stacie asked about minutes from the Fire Board Meeting held on April 5, 2011, and why they were denying use of the Fire Hall. She misread this and Rex explained it is not the hall but the Meeting Room; there are too many records and items in there that can be taken or damaged.
Mike Houseman asked who Art spoke with about the agreement and having a meeting over it, Art stated he had spoke with Roy Kissinger.
Brent Sible suggested opening up all records to the public and make them available to everyone. If this happens people may understand the reason for the increasing mileages. Brent has submitted a FOIA request to Patty, and still has been unable to obtain the information.
Anja asked where all the paid bill files are located, Art state he believes at Patty’s House.
Rex stated the Fire Board is changing policies but needs to also go by the agreement in effect and that makes things really hard.
Spring Clean- Stacie spoke with Matt again today and we are all set for June 11th.
Library Purchases – MTA stated we can make specific purchases for the Library. Art will get a specific list on things they need.
Road Budget – Art will check into.
NEW BUSINESS
Warrants – Anja made a motion to pay $10 to Planning Commission members who show up to a regularly scheduled meeting where there is not a quorum, supported by Art. All Ayes motion carried. Stacie had to add check number 4842 that she forgot to right a check to Heather for $10.06 for a receipt book. Anja made a motion to approve the warrants, supported by Dale. All ayes motion carried.
Heather stated she had seen Jeremy Draper in the store and he may be sending us a bill for some damage that was done to his truck out at the cemetery.
Art stated we may need to change the price of the grave openings to $400.00. Heather made a motion to change the price of grave openings to $400.00, supported by Dale. All ayes motion carried.
Correspondence – Art stated again that the bridge on 220th will be done in August or September.
Information was received on upcoming MTA conferences, Credit Cards to pay taxes, Consumer Energy Hearings and some information from Prein & Newhof.
Banking Issues – Citizen’s was trying to charge us $15.60 for a set up for the Road Mileage Account, Adam is going to credit this back to us. Also Heather looked into online banking and Citizen’s was going to charge us $25.00 a month but she has spoke with the person who handles the public fund accounts and they have agreed to waive this fee.
Audit Info – Stacie went over the quotes for audits she received. Art would like to talk to some local people to see what they can do.
May Meeting – Anja made a motion to cancel the May 3rd Regular Meeting and have it on May 10th with the budget hearing for the roads beginning at 6:30pm with the regular meeting to follow at 7:00pm, supported by Dale. All ayes motion carried.
PUBLIC COMMENT – Mike Houseman commented about maybe changing meetings because the Fire Board has now gone to the First Tuesday of the month like the Township Meetings. Rex will talk to the Fire Board at their next meeting.
Motion was made by Anja to adjourn at 9:07pm, supported by Heather,
all ayes motion carried.