Regular Meeting
May 10, 2011
Art Moyses called the meeting to order at 7:10pm at the LeRoy Township Hall.
Board Present – Art Moyses, Heather Marks,
Guests – Rex Houseman, Alberta Houseman, Chuck Gugle, Pam Hall, Tammy Stoner, Jodi Benkert, Kim Kissinger, Trevor Flint, Brent Sible and Mike Houseman.
PUBLIC COMMENT – Kim Kissinger asked to be put on the agenda for Razzasque Days.
Tammy Stoner talked about the Fire Board concerns and she supports Rex Houseman in what he will be talking about when we get to the Fire District Report.
Brent Sible state he will comment when the Fire District Report is discussed.
Motion was made by Heather to approve the agenda with changes, supported by Dale. All Ayes motion carried.
Motion was made by Stacie to approve the minutes from the April 19, 2011 regular meeting, motion supported by Dale. All Ayes motion carried.
The Treasurer’s Report was read. Art made a motion to approve the Treasurer’s report, supported by Stacie. All Ayes motion carried. Heather informed us she just received January and February Revenue Sharing of $9146.00 this will go no next month’s report.
OLD BUSINESS
Cliff Youngs came back in and stated that there is 2400 feet
that needs to be completed on
Fire District Report – Rex Houseman is concerned over the way the accounting is currently in being done with the Fire District, and believes that they need an actual accounting system such as Peachtree or BS&A. Stacie will contact Peachtree and see if we can have a multi-user system. Heather state that Patty seems to be opposed to accounting systems, Art has suggested to Patty that an accounting system will be easier for her to use and most of them are very user friendly now days. Rex is asking the township to highly recommend to Patty to make the change and not give her a choice to switch to a more modern accounting system. Art explained in order to do this we will have to hold a Fire District meeting. Rex is also concerned about paperwork and believes all paperwork should be kept under lock and key at the Fire Hall. Jodi Benkert commented that she agrees with Rex as does Tammy Stoner and that something needs to be done. Art will talk to Roy Kissinger and Mike Blanchard about a date for setting up a meeting.
Pam Hall asked about
Brent Sible commented that he has sent a FOIA requesting copies for receipts and they are unable to be found or they have been shredded. Rex stated that he was told they did not keep the printed forms because he was told they were available online, but has now found out the online ones only stay on for a year.
Mike Houseman spoke about how he was told the gas cards and purchases were being done, and the information is not matching up. No one but the Chief is seeing an itemized copy. Some trucks do have hour meters but they are not being used all of the time.
Brent Sible commented that he is having a problem with things being FOIA blocked, Art stated that if they don’t have the information there is nothing we can do right now but we will try and get something in place so records can be kept.
Mike Houseman asked about Insurance Money and why the spread sheet from Patty does not show any of the insurance money coming in even though it has been stated that they receive about 50% that they send out. Art will do research on Insurance questions and see what he can find out. Pam Hall also commented on this issue.
Razzasque Days – Kim Kissinger requested the use of the Pavilion for Razzasque Days. Motion was made by Heather to allow Razzasque Days to use the Pavilion, supported by Dale. All ayes motion carried.
Recycling Report – Art spoke with Derrick from Cadillac Insurance and found out volunteers are not covered under the Township Insurance. Derrick will let us know the cost to be able to add this to the insurance. If we paid the volunteers they would be covered under Workman’s Comp. The 4H is no longer handling but some other people have stepped in for the time being, we still need to look for someone to permanently run. Someone from the board may need to start going every month to recycling.
Zoning Report – Two permits issued, two phone calls received. There may be a deck Trevor has to check out
that may fall under a violation. Trevor
has also been working on an Adult Business Ordinance to take to the Planning
& Zoning Commission. Art told Trevor
about an out building being built on
Cemetery Ordinance – Motion was made by Stacie to approve the Cemetery Ordinance, Supported by Dale. Roll Call Vote – Dale-yes, Art-yes, Heather-yes, Stacie-yes, Anja-absent.
Sexton’s Report – Chuck stated that the Bailey Cremation Burial will probably be held in June, Stacie will pay Chuck when burial is done.
Clean up was held 5/8/11 and 5/9/11, Chuck was able to get the pump going and also some other clean up done. The clean up from the snow took him about 5 hours. Art will help Chuck set up the case at the Cemetery. Heather asked if the light was put up yet and Chuck is looking at the best way to put this up.
Road Project –
Motion was made by Heather to approve the road project on
Motion was made by Dale to approve the road project to
complete
Motion was made by Dale to approve the road project on
Policy Manual – Tabled – The Board will meet on May 14th at 8:30am to discuss.
Library Purchases – Library has not told us yet what they are in need of yet. Art spoke with Kathryn and Jim from MTA and both stated that we are able to do purchase direct items for the library.
Heather asked about LASO and Stacie and Art explained the process we can use because of the recreation plan.
Sign Ordinance – The board discussed the sign ordinance and about signs that may be prohibited and why prohibited. Trevor was able to explain why some of the wording was listed like it is.
Audit – Art spoke with different auditors and they are not doing public municipalities, he did get a name from Linda Stager and Stacie will give them a call.
Township Hall – Stacie asked about $25.00 charge for town hall, Art stated Village approved, he will talk to someone. Village meeting May 18th. Concerns were brought up about cleaning and other issues with the hall.
NEW BUSINESS
Warrants – Heather made a motion to approve the warrants, supported by Art. All ayes motion carried.
Correspondence – Hazardous Waste for
Stacie talked about a Grant that she can receive for a new electronic poll book system for elections; motion was made by Heather to go ahead with the grant, supported by Dale. All ayes motion carried.
Letter was received from Bryan Graham concerning Planning & Zoning.
Heather received information on foreclosures in the area and
Two pamphlets from MTA were received, one concerning Millage Questions and the other concerning Planning & Zoning.
Stacie received information on municipalities dealing with Medical Marijuana.
Art received information from the Muskegon Watershed Council.
LASO sent the board a letter concerning a request for new equipment and supplies.
Art received a letter from the Census Bureau concerning Count Questions Resolutions.
Art received a letter from the Mid Michigan Community Action Agency concerning donations to be able to help people in our county out.
PUBLIC COMMENT – Mike Houseman stated we would like to see all the accounting information from the Fire District be available at any time.
Discussion was held about the Fire District Money that was seized and about the complaint with Brent Sible.
Motion was made by Stacie to adjourn at 9:35pm, supported by
Art. All ayes motion carried.